- Each lecture-style session room will be set up with an LCD projector, a microphone, a laser pointer, and a laptop computer. You may also use your own laptop computer if you wish.
- Each lecture-style presentation is allocated a total of 18 minutes (5 papers in each 90 minute session). You should spend about 15 minutes for presentation of the problem, the background, the innovative approach, the new results and the comparative evaluation. An additional 3 minutes should be available for questions from and discussion with the attendees.
- Every presenting author should sign the Session Chair’s Report under the title of their paper.
- To be submitted to IEEE Xplore, papers must be presented by an author of that paper at the conference unless the Technical Program Chairs granted permission for a substitute presenter arranged in advance of the event and who is qualified both to present and answer questions.
Suggestions for a good lecture style presentation:
- The presenter should prepare a reasonable number of slides (Powerpoint or equivalent), so as not to exceed the 15 minute time. Typically, one slide is presented in one to two minutes. A few additional slides may be prepared to support answers to possible questions from attendees.
- Do not crowd your slides with text and graphics. Too much text must be avoided: slides should support the presentation and should not be read by the presenter. Use large fonts.
- Presentation should be clearly structured. Begin with a title page followed by an outline of your presentation. Clearly state the problem addressed and the application area. Background and previous work should be summarized to provide a prospective for the results to be presented. The innovative approach should be clearly stated. The application of the approach to the application problem should be described, by pointing out the main features and characteristics, the problems and the solutions. Results should be clearly outlined and evaluated. Appropriate comparison with previous results should be presented. Conclusions should summarize the work performed and point out the main innovation and results. Future work and developments could also be sketched.
- The poster sessions will be held on Tuesday and Wednesday and will be one and one-half hours long.
- Poster sessions will be held in the Breezeway area.
The Authors(s) are expected to:
- Set up poster prior to the session, during the session break immediately before the session. Poster boards will be numbered; set up your poster on the board with the number that corresponds to the order of your poster in the conference program for your sessions.
- Sign-in with the session chair. To be submitted to IEEE Xplore, papers must be presented by an author of that paper at the conference unless the Technical Program Chairs granted permission for a substitute presenter arranged in advance on the event and who is qualified both to present and answer questions.
- Be present at their poster for the entire session.
- Explain their paper to the collected audience.
- Answer questions and interact as appropriate.
- Remove their materials promptly at the end of the session.
- Push pins will be provided to attach poster materials to the back board.
- The area for your poster is 4 feet by 4 feet (120 cm by 120 cm).
Suggestions for a good poster presentation:
- Take advantage of the large area on which you will post your poster. Design a poster, not individual slides if at all possible.
- A font below 18 point is difficult for the audience to read, so don’t use them. Use 36-60 pt for the title.
- Consider that the viewers may be two to three meters away from your material and adjust the print font, charts, graphs, and figures accordingly. The audience will not have the time or the space to read pages of text.
- Avoid large sections of text in all capitals; it can be difficult to read. Use capitals and/or BOLD to emphasize your points.
- Display the highlights of your presentation in larger font, 24 - 40. Use color to emphasize the important points.
- Pictures, charts and graphs are very effective when kept simple. Too much detail will obscure the main points. Use color!
- Information flow is most effective if it is from left to right and top to bottom.
- Your posted materials should be as self explanatory as possible. Attract the audience’s attention and then answer detailed questions.
- The audience at poster sessions moves! They may want to visit several posters during the session. If you are planning to give a presentation of your material it will probably have to be repeated several times as the audience changes. Keep it short, hit the high points and invite questions.
- Some visitors may be very interested in your topic and will want to monopolize your session time with questions. This may turn away other visitors that are also interested. Recognize this as a factor and be prepared to acknowledge all visitors.
- If you want to interact with certain audience members later, have cards with your contact information available.
- The complete paper is available in the Conference Proceedings that all attendees will have. Refer the audience to the paper for detailed information.